20 ChatGPT Prompts for Small Business Owners

Write a professional service proposal for [client name] who needs [service description]. Include: a brief intro about my business, the scope of work, 3 key deliverables, timeline, and a $[price] investment summary. Tone: confident but approachable.

A potential customer said '[their exact objection]' about my price of $[price] for [product/service]. Write a short, confident reply that acknowledges their concern, reinforces the value, and keeps the conversation open without discounting.

Write a follow-up email for a prospect who received a quote from me 5 days ago but hasn't responded. I sell [product/service]. Keep it brief, friendly, and end with a low-pressure question to re-open the conversation.

Write 5 headline options for the services page of my [business type] business. My ideal client is [describe them] and their biggest problem is [problem]. Each headline should be under 12 words and lead with the outcome, not the process.

Write a short, direct cold DM for Instagram or LinkedIn to a potential customer who is [describe them]. I offer [product/service] and want to get them on a quick call or start a conversation. Max 4 sentences. No fluff.

Write a Google Business Profile post promoting [product/service or offer]. Include: what it is, who it's for, and a call to action. Under 150 words. Conversational tone.

Write a promotional email for my [business type] business announcing [offer or new product]. Subject line + body. Target customer: [describe them]. Tone: [professional/friendly/energetic]. End with a clear CTA button text suggestion.

Write an 'About Us' section for my [business type] business. My story: [2-3 sentence background]. My mission: [mission statement]. My customers are [describe them]. Keep it under 120 words. Warm and human, not corporate.

Brainstorm 5 promotional ideas for my [business type] business for [season/month/holiday]. Each idea should include: the offer concept, who it targets, and a headline. Keep ideas realistic for a small business with no big marketing budget.

Write a short message asking my existing customers to refer a friend to my [business]. The incentive is [discount/reward]. Keep it friendly, grateful, and specific about what they should do. Under 100 words.

Write a 1-page business plan summary for my [business type] that I can share with [investors/partners/lenders]. Include: what we do, target market, revenue model, competitive advantage, and 12-month goals. Professional tone.

I'm a [business type] owner. My 3 biggest goals this month are: [list them]. My current bottlenecks are: [list them]. Create a structured weekly priorities list for this week that focuses on the highest-leverage activities and keeps me from getting stuck in busywork.

Write a simple SOP (Standard Operating Procedure) for [task, e.g. 'responding to a new client inquiry']. Format as a numbered checklist I can give to a VA or team member. Include all steps from first contact to completion.

A customer left this review: '[paste review]'. Write a professional, empathetic response that acknowledges their experience, takes responsibility where appropriate, and invites them to contact us directly to resolve the issue. Under 80 words.

Write a welcome email for a new client who just hired my [business type] to do [service]. Include: a warm welcome, what they can expect in the first week, what I need from them, and how to reach me. Professional but friendly tone.

I run a [business type] and currently charge $[price] for [product/service]. My main competitors charge $[range]. My costs are $[cost] per unit/hour. Analyze my pricing and suggest 3 alternative pricing strategies with pros and cons for each.

Write an email to my existing clients announcing that my rates are increasing from $[old price] to $[new price] starting [date]. Reason: [brief reason]. Tone: confident, professional, but warm. Give them enough notice and offer to discuss if needed.

I run a [business type] generating approximately $[monthly revenue]/month. My main expenses are: [list]. My biggest time costs are: [list]. Analyze this and identify the top 3 possible revenue leaks or profit-draining activities I should address first.

I run a [business type] and want to grow from $[current revenue] to $[goal revenue] in 90 days. My main product/service is [description]. My strongest marketing channel is [channel]. Create a concrete 90-day plan with weekly milestones.

Write a short partnership proposal email to [type of business] proposing a collaboration with my [business type]. The mutual benefit is: [describe]. The ask is: [specific ask]. Keep it under 150 words and end with a clear next step.